The past few years have seen incredible changes in many aspects of our daily lives, including the way we work, with hybrid working spread across multiple locations now commonplace for many businesses.
Video conferencing is now undoubtedly part of our professional lives, with a good webcam, microphone or headset among the most vital pieces of equipment we own. But now that we all (hopefully) know how to start a video call and continue without realizing we’re on mute, what are the next steps to make sure we’re making full use of technology at work?
One of the best things about today’s big players in the video conferencing space is how easy most of the major tools are to use.
Whether it’s Zoom, Microsoft Teams, Google Meet or any other offering, with just a few clicks you can set it all up and talk to colleagues, colleagues or family.
By now, many of us should have a video conferencing setup sorted in our homes, with your employer hopefully helping to provide all the necessary kit. The number of employees working remotely increased by 140% since 2005 (opens in a new tab)and that number will only grow over the next few years, so ensuring remote workers are connected has never been more important.
If your remote employees aren’t already seeing the benefits of video conferencing, now is the time to set them up with the right equipment, whether that’s a standalone webcam, professional headsets, microphones, or whatever. which is necessary. There’s no doubt that working remotely leads to a significant increase in productivity, and having the right tools for the job is an important part of that.
When workers are in the office, it is therefore important to ensure that the transition is as smooth as possible, with the right video conferencing services playing a key role.
Recent Upwork Research (opens in a new tab) claimed that video conferencing is used more than other systems such as messaging software, project productivity software and even business management software, so it’s vital to make sure you’re able to equip your office with the equipment your employees need.
By 2025, Gartner predicts (opens in a new tab) 50% of all virtual enterprise events will occur on the video conferencing platform already deployed by a company. Therefore, ensuring that you are happy with the system you have deployed is a useful first step.
Rather than requiring employees to video call from their desks and risk disturbing those around them by speaking loudly, consider investing in a space dedicated to video calls, such as a conference room or meeting room. . This one can be equipped with everything you need to make sure your calls are productive, of high quality, and that you get the result you want.
As mentioned, being able to see who you’re talking to is pretty important, so having a high-quality display is essential. The bigger the screen, the more participants you’ll be able to fit in on a video call, so consider investing in a larger 4K screen if that’s within your budget.
Some displays may come with a built-in webcam, but for the highest quality video conferencing calls, it’s worth using a high-definition webcam. The higher the resolution, the better the quality will be for everyone on the call, and having a clear image can even help boost morale and team feeling when separated in different places.
Although many TVs and displays come with speakers included, consider buying a standalone smart speaker that can sit in the middle of the seats in your room. Having a central audio source means everyone in the room can clearly hear exactly what is being said. Many high-end speakers will also have built-in microphones, which again means everyone in the room can contribute and be clearly heard by everyone on the call.
Some speaker and microphone setups are even able to detect exactly who is speaking in a meeting room, and tilt and focus accordingly to ensure they are heard, so if your meetings will be busy, it seems wise to invest in such a smart solution.
Ultimately though – especially with remote working becoming more popular than ever before – chances are your employees will be looking for reliable portable devices for their video conferencing needs. While additional microphones, cameras, and other kit can enhance their video conferencing experience, without the solid foundation of a reliable PC, workers will struggle.
Ensuring they are equipped with a device that has a long battery life as well as good quality audio and video wherever employees are based is paramount to keeping everyone connected. Doing that extra bit of research can go a long way.
So it can be seen that successful video conferencing does not just depend on using the right software – the hardware you use can also play a vital role. If you’re looking to make your calls clearer and more efficient, now is the time to seriously invest in buying the right kit to ensure your voices are heard and your business is seen as clearly as possible.